THE PRESERVE AT FORREST CROSSING TOWNHOME ASSOCIATION, INC.
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ARTICLE I OFFICE
The Association shall at all times maintain a registered office in the State of Tennessee and a
registered agent at that address. The Association may also have such other offices as the Board of Directors shall
ARTICLE II DEFINITIONS
Unless the context requires otherwise, the terms defined in the Declaration of Covenants and
Restrictions for The Preserve at Forrest Crossing, dated ______ ,2001 recorded in the Register's
Office of Williamson County, Tennessee in Deed Book 2405, Pages 979 to 999 (the “Declaration", the Declaration is being incorporated herein in its entirety) shall have the same meanings for purposes of these Bylaws as are ascribed to them in the Declaration.
ARTICLE III MEMBERS
Section 3.1. Membership. The Association shall have two classes of membership, Class A and Class B, which classes of membership shall have the rights conferred upon them by the Declaration and the Charter for the Association, and these Bylaws.
Section 3.2. Annual Meeting. A meeting of the members of the Association shall be held annually at such time and place on such date as the Directors shall determine from time to time.
Section 3.3. Special Meetings. Special meetings of the members may be called at any time by the President of the Association. Additionally, it shall be the duty of the President to call a special meeting of the members upon being presented with a written request to do so signed (i) by a majority of the members of the Board of Directors, or (ii) after the termination of the Class B membership, by the members of the Association entitled to cast no less than forty percent (40%) of the total vote of the Association.
Section 3.4. Notice of Meetings. It shall be the duty of the Secretary to give a notice to each member of each meeting of the members within the time limits required by the Tennessee Nonprofit Corporation Act. Each notice of a meeting shall state the purpose thereof as well as the time and place where it is to be held. -
Section 3.5. Quorum. A quorum shall be deemed present throughout any meeting of the members until adjourned if members, in person or by proxy, entitled to cast more than one-third (1/3) of the votes of the Association are present at the beginning of such meeting.
Section 3.6. Voting. On all matters upon which the members are entitled to vote, each member shall be entitled to cast one (1) vote for each Private Element in which he shall own of record a fee interest or an undivided fee interest. In no event, however, shall more than one vote be cast with respect to any Private Element
During any period in which a member shall be in default in the payment of any amount due and owing to the Association, the vote which is allocated to any Private Element in which such member owns a fee interest shall not be counted for any purpose.
Section3.7. Adjournments. Any meeting of the members, whether or not a quorum is present, may be adjourned by the holders of a majority of the votes represented at the meeting to reconvene at a specific time and place. It shall not be necessary to give any notice of the reconvened meeting, if the time and place of the reconvened meeting are announced at the meeting which was adjourned. At any such reconvened meeting at which a quorum is represented or present, any business may be transacted which could have been transacted at the meeting which was adjourned.
ARTICLE IV DIRECTORS
Section 4.1. Number. The number of members of the Board of Directors shall be three (3). From and after the election of the first Board of Directors to be elected by the Class A members, the Board of Directors shall consist of five (5) members.
Section 4.2 Appointment and Election. Until the termination of the Class B membership, as provided in the Declaration and the Charter for the Association, the members of the Board of Directors shall be elected annually by the Class B member.
From and after the termination of the Class B membership, as provided in the Declaration and the Charter for the Association, the members of the Board of Directors (except for the members of the first Board of Directors to be elected after the termination of the Class B membership) shall be elected at each annual meeting of the members of the Association and shall serve for a term of one year and until their successors are elected.
Each member entitled to vote shall be entitled to cast one (1) vote for each Private Element owned by such member for each directorship to be filled on the Board of Directors. Cumulative voting shall not be permitted. The candidates receiving the most votes shall be elected.
Section 4.3. Vacancies. Any vacancy occurring in the Board of Directors may be filled by the affirmative vote of a majority of the remaining directors, though less than a quorum of the Board of Directors.
Section 4.4. Duties and Powers. Except as specifically provided otherwise in the Tennessee
Nonprofit Corporation Act, the Declaration, the Charter for the Association or these Bylaws, the powers inherent in
or expressly granted to the Association may be exercised by the Board of Directors, acting through the officers of
the Association, without any further consent or action on the part of the members. The Board of Directors shall also
have the responsibility of discharging all of the duties imposed upon the Board of Directors under the terms and
provisions of the aforesaid instruments.
Without limiting the generality of the provisions of this Section 4.4, the Board of Directors shall have the following specific powers:
(a) To suspend the membership rights of any member of the Association, including the right to vote and use the Common Area and the facilities located thereon, during the period of time such member shall be delinquent in the payment of any assessment, assessment installment, or any other amount or amounts as shall be due and payable to the Association, or shall fail to comply with or abide by any rule or regulation adopted by the Board of Directors in regard to the Common Area; and
(b) To enter into management agreements for the Association.
Section 4.5. Regular Meetings. Until such time as the Class B membership shall terminate, the Board
of Directors shall not be required to hold regular meetings and the Board of Directors shall meet as often as the
President of the Association shall determine. Thereafter, the Board of Directors shall meet no less frequently than once every six months.
Section 4.6. Special Meetings. Special Meetings of the Board of Directors may be called at any time by the President, or by any three directors, on two (2) days notice to each director, which notice shall specify the time and place of the meeting. Notice of any such meeting may be waived by an instrument in writing executed before or after the meeting. Attendance in person at any meeting shall constitute a waiver of notice thereof.
Section 4.7. Compensation. No fee or compensation shall be paid by the Association to directors for their services in said capacity unless such fee or compensation is approved by a majority of the votes of the members cast at a duly convened meeting thereof, and in no event shall any director receive any compensation from the Association for serving as a director prior to the termination of the Class B membership. The directors shall be entitled in all events, however, to reimbursement for reasonable expenses incurred by them in the performance of their duties.
ARTICLE V OFFICERS
Section 5.1. General Provisions. The officers of the Association shall consist of a President, a
Vice President, a Secretary and a Treasurer. In addition, the Association shall have such other officers as the Board
of Directors shall deem to be desirable in connection with the administration of the affairs of the Association. Any
two or more offices may be held by the same persons, except the offices of President and Secretary.
Section 5.2. Appointment. All of the officers of the Association shall be appointed by, and shall serve at the pleasure of, a majority of the members of the Board of Directors.
Section 5.3. President. The President shall be the chief executive officer of the Association, and shall preside at all meetings of the members and of the Board of Directors. The President shall manage, supervise and control all of the business and affairs of the Association, and shall have all of the powers and duties which are incident to the office of the president of a corporation organized under the Tennessee Nonprofit Corporation Act.
Section 5.4. Vice-President. The Vice President shall perform the duties of the President whenever the President shall be absent or unable to perform such duties. If neither the President nor the Vice-President shall be able to perform such duties, the Board of Directors shall appoint one of their members to act in the place of the President on an interim basis. The Vice-President shall also perform such other duties as the President may delegate to him from time to time.
Section 5.5. Secretary. The Secretary (a) shall attend all meetings of the members and of the Board of Directors and shall keep the minutes thereof, (b) shall be responsible for the preparation and giving of all notices which are required to be given by the Declaration and these Bylaws, (c) shall be the custodian of the books and records of the Association, (d) shall keep a register of the addresses of each member of the Association, and (e) shall perform such other duties as are incident to the office of the secretary of a corporation organized under the Tennessee Nonprofit Corporation Act.
Section 5.6. Treasurer. The Treasurer shall be charged with the management of the financial affairs of the Association, and shall keep full and accurate financial records and books of account showing all receipts and disbursements and of the Association, and shall prepare all required financial data. The Treasurer shall also perform all of the duties which are incident to the office of the treasurer of a corporation organized under the Tennessee Nonprofit Corporation Act.
Section5.7. Compensation of Officers. The officers of the Association shall be entitled to the payment of such compensation as shall be approved by two-thirds (2/3) of the total members of the Board of Directors; provided, however, that prior to the termination of the Class B membership, in no event shall any officer receive any compensation from the Association for serving in such capacity.
ARTICLE VII MISCELLANEOUS
Section 6.1. Fiscal Year. The fiscal year of the Association shall be the calendar year.
Section 6.2 Certain Notices. Any member who shall sell or lease any Private Element in which he has a fee or undivided fee interest shall promptly give the Secretary a written notice of such sale or lease, which notice shall also set forth the name and address of such purchaser or lessee. The address so furnished for such purchaser or lessee shall be the address to which the Secretary shall send any notices to be sent to such purchaser or lessee, until such purchaser or lessee shall furnish the Secretary with another address for such purpose.
Section 6.3 Maintenance of Common Areas. Except as provided in the Declaration, the Association shall be responsible for the maintenance and repair of all Common Area (as defined in the Declaration).
Section 6.4 Assessments: Lien Therefore. The Declarant, as the owner of all of the Private Elements, hereby covenants, and each person who shall, own any Private Element, by acceptance of a deed or other conveyance thereto, and by acceptance of such ownership, and by taking record title thereto, shall be deemed to covenant and agree to pay to the Association all assessments and charges which are levied by the Association against the Private Element(s) owned by such person in accordance with the terms and provisions of the Act and the Declaration.
These Bylaws may be amended only in accordance with the following procedure: the Board of Directors shall first adopt a resolution proposing the amendment and recommending its adoption by the members. Such proposed amendment shall then be presented to the members at a meeting thereof duly called and held for the purpose of considering such proposed amendment. If such proposed amendment is approved by at least two-thirds (2/3) of the votes cast at such meeting, such amendment shall become effective; provided, however, that the U.S. Department of Veterans Affairs (if it is then guaranteeing any Mortgage secured by any Private Element) and/or the U.S. Department of Housing and Urban Development (if it is then insuring any Mortgage secured by any Private Element) shall have the right to veto material amendments to these Bylaws for as long as the Class B membership shall not have terminated.
ARTICLE VIII INDEMNIFICATION
Each person who is or was a director or officer of the Association shall be indemnified by the Association against those expenses (including attorneys’ fees) judgments, fines and amounts paid in settlement which are allowed to be paid or reimbursed by the Association under the laws of the State of Tennessee and which are actually and reasonably incurred in connection with any action, suit, or proceeding, pending or threatened, whether civil, criminal, administrative or investigative, in which such person may be involved by reason of his being or having been a director of officer of the Association. Such indemnification shall be made only in accordance with the laws of the State of Tennessee and subject to the conditions prescribed therein.
In any instance where the laws of the State of Tennessee permit indemnification to be provided to persons who are or have been an officer or director of the Association only on a determination that certain specified standards of conduct have been met, upon application for indemnification by any such person the Association shall promptly cause such determination to be made (i) by the Board of Directors by majority vote of a quorum consisting of directors not at the time parties to the proceeding; (ii) if a quorum cannot be-obtained by majority vote of a committee duly designated by the Board of .Directors (in which designation directors who are parties may participate), consisting solely of two or more directors not at the time parties to the proceeding; (iii) by special legal counsel selected by the Board of Directors or its committee in the manner prescribed in (i) or (ii), or if a quorum of the Board of Directors cannot be obtained under (i), and a committee cannot be designated under (ii), selected by
majority vote of the full Board of Directors (in which selection directors who are parties may participate); or (iv) by the members, but members who are also directors who are at the time parties to the proceeding may not vote on the determination.
As a condition to any such right of indemnification, the Association may require that it be permitted to participate in the defense of any such action or proceeding through legal counsel designated by the Association and at the expense of the Association.
The Association may purchase and maintain insurance on behalf of any such persons whether or not the Association would have the power to indemnify such officers and directors against any liability under the laws of the State of Tennessee. If any expenses or other amounts are paid by way of indemnification, other than by court order, action by the members or by an insurance carrier, the Association shall provide notice of such payment to the members in accordance with the provisions of the laws of the State of Tennessee.
Amendment #1 (Registered May 18, 2006)
Change to Article IV, Directors, Section 4.2, and paragraph 2 (certification and registration on file with the Secretary of the Preserve at Forrest Crossing and with the Registrar’s Office for Williamson County, Book 2405. Page 979.
From and after the termination of the class B membership, as provided in the Declaration and the Charter for the Association, the members of the Board of Directors (except for the members of the first Board of Directors to be elected after the termination of the Class B membership) shall be elected at each annual meeting of the members of the Association and shall serve for a term of three years (except for the terms of the first board members whose terms shall be according to the number of votes for one year) and will serve until their successors are elected. Members shall be limited to two 3-year successive terms, and will be eligible again after one year of non-service.
In the event of any conflict between any provision of this Amendment and any other provision stated in the Declaration or any provision of the By-Laws the provision of this Amendment shall control.
at Forrest Crossing
PO Box 680464